If you are based in the UK or European Union, please see the “Additional information for Website Users in the UK and European Union (EU)” section below.
Information You Provide Us: We collect information you provide directly to us. For example, we collect information when you sign up to receive emails, make a donation, become a fundraiser, participate in any interactive features of the Site (including creating an account and submitting a request through our contact forms) or otherwise communicate with us. The types of information we may collect include your name, email address, postal address, phone number, fax number, credit card information and any other information you choose to provide.
Information We Collect Automatically When You Use the Site: When you access or use our Site, we automatically collect information about you using Google Analytics, including:
Information We Collect From Other Sources: We may also obtain information from other sources and combine that with information we collect through our Site. For example, if you interact with the Site through a social media site, we may have access to certain information from that site, such as your name, account information and friends lists, in accordance with the authorisation procedures determined by such social media site.
We may use information about you for various purposes, including to:
The Mars BC Project is based in the U.S. . By accessing or using the Site or otherwise providing information to us, you are aware that your personal data will be processed in the U.S, and in limited circumstances, in other countries in which The Mars BC Project operates.
In no instance will The Mars BC Project rent, sell or exchange (for any reasons other than those listed above) your data with other organisations.
Social Sharing Features: The Site may offer social sharing features and other integrated tools (such as the Facebook “Like” button), which let you share actions you take on our Site with other media, and vice versa. The use of such features enables the sharing of information with your friends or the public, depending on the settings you establish with the entity that provides the social sharing feature. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the entities that provide these features.
We also participate in Facebook’s ‘Custom Audience’ program which enables us to display ads to our existing supporters when they visit Facebook. We provide your email address, mobile number and address to Facebook so they can determine whether you are a registered account holder with them. Our adverts may then appear when you access Facebook. Your data is sent in an encrypted format that is deleted by Facebook if it does not match with a Facebook account.
For more information about Internet-based ads, or to opt out of having your web browsing information used for behavioral advertising purposes, please visit: www.networkadvertising.org/managing/opt_out.asp and www.aboutads.info/choices
The Mars BC Project takes reasonable measures to help protect information about you from loss, theft, misuse and unauthorised access, disclosure, alteration and destruction.
Please be aware that despite our best efforts, no data security measures can 100% guarantee security. We encourage you to review the privacy statements of websites you choose to link to from the Site so that you can understand how those sites collect, use and share your information. The Mars BC Project is not responsible for the privacy statements or other content on sites outside of the Site.
Your Information: You may ask us to update, correct or delete information about you at any time by emailing us with your request at firstname.lastname@example.org, but note that we may retain certain information as required by law or for legitimate purposes related to our organization.
We may also retain cached or archived copies of information about you for a certain period of time.
Cookies: Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Removing or rejecting browser cookies does not necessarily affect third party flash cookies used in connection with our Site. To delete or disable flash cookies please visit: www.adobe.com/products/flashplayer/security. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Site.
Promotional Communications: You may opt out of receiving promotional emails or messages from The Mars BC Project at any time by following the instructions in those emails or messages, or by contacting us using the details below. If you opt out, we may still send you non-promotional communications, such as those that are necessary in connection with our ongoing service relationship (if applicable).
Our Legal basis for Using Data: Data controllers need a lawful basis to collect and use your personal data under EU data protection law. The law allows for six ways to process personal data (and additional ways for sensitive personal data). Three of these are relevant to the types of processing that the Mars BC Project carries out. This includes information that is processed on the basis of:
Personal data may be legally collected and used if it is necessary for a legitimate interest of the organisation using the data, as long as that interest is not overridden by the privacy rights of the individual whose data is being used. The Mars BC Project’s legitimate interests include:
If you would like to change our use of your personal data in this manner, please get in touch with us using the details in the “Contact Us” section below.
How Long We Retain Data: We will keep your personal data for no longer than is necessary for the purposes for which it is processed, in accordance with our internal policies. The length of time that data will be kept may depend on the reasons for which we are processing the data and on the law or regulations that the information falls under such as financial regulations, statutory limitation periods or any contractual obligation we might have. Subject to the above, we will typically store data relating to donors and supporters for 7 years after their last donation or interaction with us unless there is a justifiable reason to keep it for longer. Once the retention period has expired, the information will be confidentially disposed, permanently deleted, or in some cases archived.
If you request to receive no further contact from us, we will keep some basic information about you on our suppression list in order to avoid sending you unwanted materials in the future.
Transfers Outside of the European Economic Area (“EEA”): As The Mars BC Project is based in the U.S. any data that you provide to us via the Site or otherwise will be transferred to and held in the U.S.. Data transfers that are made to The Mars BC Project in the U.S. will be conducted securely and in accordance with EU-approved model contract clauses.
Your Rights: You have a number of rights under EU data protection legislation. These include:
If you would like to exercise any of these rights please get in touch with us using the details in the “Contact Us” section below. If you are unhappy with the way in which we have handled your personal data please contact us using the details below. You are also entitled to make a complaint to the data protection regulator within your EU member state, for example, the Information Commissioner’s Office in the UK.